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STAKEHOLDER RELATIONSHIPS

    Question  

Reference link

1. Does the GOCC disclose a policy that:

a. Stipulates the existence and scope of its effort to address customer’s welfare?

 Refer to section 2 a, page 5 in Manual of Corporate Governance

b. Elaborates its efforts to interact with the communities in which they operate?

 Refer to section 7, page 8 in Manual of Corporate Governance

c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

Refer to section 2 b, page 5 in Manual of Corporate Governance

2. Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?

a. Customer health and safety

Refer to section 3, page 6 in Manual of Corporate Governance

 OSHCs' Safety, Health and Environment Policy

b. Interaction with the communities

Refer to section 7, page 8 in Manual of Corporate Governance

c. Environmentally-friendly value chain

Green Our DOLE Program

2017 GODP 2017
2016

Quarter 1

Quarter 2

Quarter 3

Quarter 4

2015

Quarter 1 and 2

Quarter 3

Quarter 4

2014

GODP 2014

2013

GODP 2013

3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?

Corporate  Social Responsibility 

4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights?

Citizens Charter

Customers Feed Back Form

5. Performance-enhancing mechanisms for employee participation should be permitted to develop.

a. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?

 OSHCs' Safety, Health and Environment Policy

b. Does the GOCC publish data relating to health, safety and welfare of its employees?

 OSHCs' Safety, Health and Environment Policy

c. Does the GOCC have training and development programs for its employees?

Refer to page 31 in OSHC Annual Report 2015

d. Does the GOCC publish data on training and development programs for its employees?

Refer to page 31 in OSHC Annual Report 2015

6.  Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.

a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?

Refer to section 16, page 11 in Manual of Corporate Governance

b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?

 Refer to section 16, page 12 in Manual of Corporate Governance

 

DISCLOSURE AND TRANSPARENCY

Question

Reference Link

7. Quality of Annual Report Does the GOCC’s annual report disclose the following items:

a. Corporate objectives

Refer to page 5 in OSHC Annual Report 2015

b. Financial performance indicators

Refer to Annex B page 38 in OSHC Annual Report 2015

c. Non-financial performance indicators

Refer to Annex B page 40 in OSHC Annual Report 2015

d. Details of whistle-blowing policy

Whistle Blowing Policy

DOLE Employee Guide Book

e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners

Refer to Transparency Seal: X. GCG -Mandated Posting on the Governing Board Members

OSHC Governing Board Members

f. Training and/or continuing education programme attended by each director/commissioner

Refer to ECC Scorecard 

8. Are the Annual Reports downloadable from the GOCC’s website?

 OSHC Annual Report 2015

9. Corporate Governance Confirmation Statement

Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is noncompliance, identify and explain reasons for each such issue?

Refer to page 5 in OSHC Annual Report 2015

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

10.   Timely filing/release of annual/financial reports

a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?

Annual Audited Financial Report 2015

b. Is the annual report released within 90 days from release of audited financial report?

Annual Audited Financial Report 2015

c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company?

Annual Audited Financial Report 2015

 

RESPONSIBILITIES OF THE BOARD

Question

Reference Link

11.   Corporate Vision/Mission

a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

12. Did the GOCC achieve 90 percent in the PES?

2015 PES Rating

13. Code of ethics or conduct

a. Are the details of the code of ethics or conduct disclosed?

 Adoption of DOLE Conduct

b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?

c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?

14. Does the Board appoint a Nomination Compensation / Remuneration Committee?  

 Refer to ECC Scorecard

15. Did the Nomination Compensation/Remuneration Committee meet at least twice during the year?

 Refer to ECC Scorecard

16. If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed?

Refer to ECC Scorecard 

17.   Does the Board appoint an Audit Committee?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

18.   If yes, is the report of the Audit Committee publicly disclosed?

 Refer to ECC Scorecard

19.   Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

20. Did the Audit Committee meet at least four times during the year?

Refer to ECC Scorecard

21. Does the Board appoint a Risk Management Committee?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

22. If yes, is the report on Risk Management Committee publicly disclosed?

 Refer to ECC Scorecard

23. Does at least one member of the Risk Management Committee have a background in finance and investments?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

24. Board meetings and attendance

a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1)

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

b. Does the Board of Directors meet at least monthly?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

c. Did the Board of Directors meet on at least 75 percent on their scheduled meetings?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

d. Has each of the directors/commissioners attended at least 90percent of all the board meetings held during the year?

Refer to ECC Scorecard

e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?

Refer to ECC Scorecard

25. Access to information

a. Does the GOCC has a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?

Source: Board of Directors

Hyper Link: http://ecc.gov.ph/board-of-directors/#9

26. Internal Audit

a. Does the company have a separate internal audit function?

 Refer to ECC Scorecard

b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee?

 Refer to ECC Scorecard

27. Risk Oversight

a. Does the company disclose the internal control procedures/risk management systems it has in place?

Refer to ECC Scorecard

b. Does the Annual Report disclose that the board of Directors/Commissioners has conducted a review of the company’s material controls (including operational, financial and compliance controls) and risk management systems?

Refer to ECC Scorecard

c. Does the company disclose how key risks are managed?

Refer to ECC Scorecard

d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?

Refer to ECC Scorecard

28. Board Chairman

Do different persons assume the roles of Chairman and CEO?

 Refer to ECC Scorecard

29. Board of Directors Development

a. Does the GOCC have orientation programs for new Directors?

 Refer to ECC Scorecard

b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs?

 Refer to ECC Scorecard

c. Did all Appointive Directors attend at least 1 training for the calendar year?

Refer to ECC Scorecard

30. Board Appraisal

a. Is an annual performance assessment conducted of the Board of Directors? b.

 Refer to ECC Scorecard

b. Does the GOCC disclose the process followed in conducting the Board assessment?

 Refer to ECC Scorecard

c. Does the GOCC disclose the criteria used in the Board assessment?

 Refer to ECC Scorecard

31. Committee Appraisal

Is an annual performance assessment conducted of the Board of Directors Committees?

Refer to ECC Scorecard

 

BONUS

STAKEHOLDER RELATIONSHIPS

Question

Reference Link

1. Does the GOCC practice Global Reporting Index (GRI) on its annual reports?

  None

 

DISCLOSURE AND TRANSPARENCY

Question

Reference Link

2. Quality of Annual Report

Are the audited annual financial report/statement released within 30 days upon the receipt from COA?

Annual Audited Financial Report 2015

 

PENALTY

RESPONSIBILITIES OF THE BOARD

Question

Reference Link

1. Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?

Refer to ECC Scorecard

2. Is there non-compliance with Good Governance Conditions?

 Annual Audited Financial Report 2015